Entering Transactions By Student vs. Bulk Processing

There are two options for processing CEP meals—By Student and Bulk Processing.

Each site needs to be set to CEP in Site Setup and the CEP Setup percentages must be entered.

• With By Student, you serve the students individually through the serving line (or Serve By Group/Teacher), using a nutrition code 1 meal that has prices all set to zero. (If there are any reimbursable meals served with a non-zero price, you will get an error message and they will need to be voided in order to process CEP.)
  • Then you go to the Serve CEP screen. It shows the total number of reimbursable meals served and calculates the number of Free and Paid based on CEP settings. When you save, it resets the meals to give the correct Free and Reduced counts for CEP reimbursement.
  • This option gives a record of which students were served; however, the meal status could be different from the student status.
    • Example: if 300 meals were served and the CEP settings are Identified Students 60%, Multiplier 1.6: it will reset 96% of the meals to Free status and the rest will be set to Paid status. The first 288 transactions will be set to free and the rest will be paid for reimbursement purposes. It doesn't matter what each individual student's status was at the time the meals were served.
  • You can re-run CEP processing if meal counts or CEP percentages need to be corrected, as long as the daily deposit is not closed.
  • For generic accounts, it converts meal transactions to ~CEP meals. if you need to make corrections, follow the steps under Bulk Processing.

  • For individual student meals, it recalculates the transaction status based on the CEP setup percentages.

  • If a la carte sales are served along with a CEP reimbursable meal, the transaction will be split into two separate transactions (one transaction for the CEP reimbursable meal and another transaction for the remaining items).

• With Bulk Processing, you don't enter any reimbursable meals through the serving line. You just enter the total number of meals served under CEP and it creates free and paid transactions using Generic Accounts (200, 300, 400).

  • This is the faster method if you just need to calculate the Free/Paid count based on the total.

  • Enter the Participation Count for this meal. If you enter a Participation Count that is higher than the Membership, it will give a warning.

  • It will calculate and display the allowable number of Free and Paid meals based on the CEP settings for the selected site.

  • On Save, it will create one generic transaction for Free meals and one for Paid (if applicable) using the selected Item code; the item description will be preceded with '~CEP'.

  • It will give an error on Save if CEP processing has already been run.

    • If corrections need to be made, use the following steps:
      1. Go to the serving screen and Void any existing ~CEP meals for the Site/Day/Meal.

      2. Re-enter the same number of meals that were voided using Generic Accounts (200, 300, 400).

      3. Make any corrections that are required

      4. Re-run CEP processing.

         • When reimbursable meals are served to a Generic Account (200, 300, 400) at a CEP school, those meals will be automatically voided and re-entered at the appropriate statuses when the Community Eligibility Provision utility (Serve: Community Eligibility Provision) is run. The re-entered meals will be under the 200 and/or 400 Generic Accounts and the item description will be labeled with ~CEP.

         • To avoid having meals voided and re-entered automatically at CEP schools, please use actual student accounts instead of Generic Accounts.

    • You can also make corrections in Accountability: Daily Deposit.

CEP WITH PRIMARY AND SECONDARY SITES:

• Primary and Secondary sites are processed separately for CEP.
• If there is a Secondary site, Generic accounts are not recommended for reimbursable meals because all generic meals go to the Primary site.