Verification Selection Letters

After Selection, the selected households must be sent a letter to inform that they have been selected and tell them what information is required.

This option is enabled after Selection has been processed, on or after the date that the official count is done. (Selection Letters cannot be done before the official date because the verifiable count is not yet finalized.)

This is the final step in Verification Selection.

Once a selection letter has been printed, the selection cannot be changed. All selected applications must be verified. You will get a preview screen where there will be an option to cancel the letters. Please see confirmation message below.

Select the date of the letter from the Date of Letter field.
Enter a date in the Date hearing must be requested by field.
Enter a date in the Enter date by which information must be completed field.
Enter a name in the Enter Child Nutrition Staff Person To Be Contacted For More Information text field.
Enter their phone number in the Enter Child Nutrition Staff Person’s Phone Number text field.
Check the Show Site Name box to include each child’s school along with their name.

UNPRINTED/PRINTED

Select Unprinted if you have not run selection letters yet or if you have added new applications to verification.
Select Printed if you want to reprint letters that have already been run.

You may not be using some of these fields in your Verification Selection letter. You can leave those fields blank. Please see Administration: Letter Setup.
Click Print to preview the letters.
- Check the formatting and page breaks of the letters on the screen. (Note that the standard Verification Selection letter is two pages.) If you need to make changes, close the preview screen, and click NO to cancel the selection.

When you close the Selection Letter preview for Unprinted letters, you will be asked if you want to confirm selection.

If you click No, you can continue to work in Confirmation Review and Decline to Verify.
If you click Yes, it will finalize the Selection for these applications and Start Over and Decline to Verify will be disabled. Results Input will be enabled.

Once Selection Letters have been viewed and printed, you can continue to Results Input.

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Student Eligibility, revised 7/2018