Verification Selection

This is where the program selects the applications to be verified.

The verification method, date and percentages to select are set up in Verification Configuration. Please review that screen first to ensure it is set up correctly. You must save the Configuration before Selection is enabled.

When you open the Verification Selection screen, the information that displays is based on your configuration and which phase of verification you are in.

This example shows Alternate 2 – Error Prone + Case# where a Projected Selection was not done prior to October 1. (See below for notes on Projected Selection.)
- The Categorical information is not shown if you are running Standard or Alternate 1 - Random.

It has counted the number of Approved Applications and the number of Categorical Applications as of the first login on October 1.
Click to run Verification Selection.
- It will select the households to be verified and mark them ‘Selected for Verification’. If there are not enough applications in a specific group, it will select additional applications at random.
- Once a household is selected for verification, no status changes are allowed to that household application except under the Verification menu.
- Once Process has been clicked, adjustments can be made to Number of Applications to Verify and Number of Categorical Applications to Verify (if displayed).

This process may take a while.
When completed, click the link to run Selection Reports.
Print your Selection Summary and Selection List at this time and review them.
- You can also print these reports under Verification – Reports. Please refer to that section for more detailed information on the reports.

If you are satisfied with the selection, you can continue with Verification.
If there are any problems with the selection (example: the wrong method was selected), you can click on Verification Selection as long as you have not printed Verification Selection Letters yet.
- It will clear the selection so you can re-run the process and get a new list.
- Any work that has been done in Projected mode will be deleted.
- After Selection Letters are printed, the Start Over button is disabled.
- Per USDA guidelines, the sample size must be based on the October 1 sample pool. In the unlikely event that the official number of applications to verify as of Oct 1 is less than the projected selection, you will need to start over in order to decrease the selected count.

What counts as an Approved Application or Approved Categorical Application?

The count includes all the approved (Free or Reduced) applications on file that are not exempt from verification. Each family number counts as one application.

Exempt applications would be Direct Certified or Other Source Categorical applications.
- Direct Certifiedis exempt if any student on the application is Direct Certified, documented by an agency.
- Other Source Categoricalis exempt if all students on the application are Homeless/Migrant/Runaway, HeadStart or Foster, and documented by an agency.

Categorical would be an application where any student on the app has undocumented Case# and is not Foster.

Projected Selection

You can start working on verification before October 1 if you want to.

If you open the Selection screen before that date, you will get a Projected count. Click Process to get a projected selection list.
You can use Confirmation Review before October 1, but Selection Letters cannot be printed until official count is established.

The Official Count (number of approved applications) will still be based on number of applications on October 1.

You will need to come back into this screen and run Process again to finalize the selection on (or after) October 1 in case the number of applications on file has changed.
- When you finalize the selection on or after October 1, it will keep the pre-selected applications and add more if necessary.

Once Selection is processed, you can continue to View Application Distribution.

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Student Eligibility, revised 7/2018