Details Tab

• Enter a unique ID code (up to nine characters, and can include numbers and letters) to identify this item in the Item Code text field. No specific numbering pattern is required.

• An Item Code cannot be edited after the Item has been saved.

• Enter a description for this item in the Description text field.  This is required but it can be edited later.

• Select an Alternate Item from the Alternate Item dropdown list if applicable.

  • This is used with warehouse orders. If an Item is ordered by a school and is not available in the first Warehouse listed on the Warehouse/Kitchen tab, the alternate item will be shipped instead if it is available in the warehouse. If neither item is available, it will order the original item directly from the vendor.

• Select an Account Category from the Account Category dropdown list.

  • Account Categories are used to link Items to general ledger accounts and is required.

  You can add new Categories and Groups at any time. Please refer to those sections underAdministration.

• Select a bid group from the Bid Group dropdown list, if desired.

  • Bid Groups are used to group items for bidding purposes.

• Select an item group from Item Group the dropdown list, if desired.

  • Item Groups are used to group items for special purposes.

• If this item is taxable, select the Tax Group that applies from the Tax Group dropdown list. Leave it blank if no tax applies. Tax information is used with Purchase Orders and Invoice Accrual.

• Check the Allow Ordering Secondary Quantity box if the Secondary Unit can be ordered from the vendor. If unchecked, only Primary units can be ordered.

• Click the Menus Ingredient button to link Inventory Items with Menu Ingredients.

  • The Menus: Ingredients: Manage Ingredients form will open.
  • You can only Link and Cancel from this form.

  

• Search for the Menus Ingredient that you want to link the Inventory Item with.

• Click Link once you have found the correct Menus ingredient.

• The Menus Ingredient Form closes and the user is returned to the Item Maintenance screen. 

• The linked Inventory Item will display.  You can click the link to view the linked ingredient information.

• The Link button then becomes an Unlink Ingredient button.

• Enter any comments or specifications in the Specifications box.

• Enter any acceptable brands in the Acceptable Brands box.

• Click Save. It will open the Bid Price tab automatically.